The meeting was
called to order by President Bernie Sanders at
Attendance: Hal Ringeisen, Mary Lundy, Kim Kernohan, Jeff Koch, Mary Pastori, Allison Dennis, Larry Lundy, Dennis Crossan, Greg Brooks, Ray Barbone, and Bernie Sanders, Steve Rankin, Marti Womack, Debbie Nelson, Peg Robertson, Mona Hugghins, Glenn Aspinwall, Laurel Bradshaw, and Elizabeth Timpane.
Approval of Minutes: The
minutes from the July 14th meeting were approved with one
correction. Steve Rankin was added to
the roster of attendees at that meeting.
Treasurer’s Report: Hal Ringeisen explained to the GPBC Board and the Liaisons how the new funding system for Nease athletics will work. Each sport will have a separate checking account, with the liaisons keeping a check register for their sport. The Liaisons will record all deposits and checks in this register, and turn the register in to Hal on the third business day of each month. Invoices for items purchased should be attached to the register to verify expenditures in case of an audit. Consolidated financial statements for the GPBC will be produced from these registers.
Hal further explained that each Liaison should have received checks, deposit slips, and signature cards, as well as the transaction register in their notebooks. One hundred dollars has been deposited in each account initially. The monies that each sport has raised in the membership drive will be transferred to the individual accounts next week.
A budget for each sport is also included in each notebook. The Coach and the Liaison must develop a budget to serve as a guide for expenditures. It is important to determine what costs the Athletic Department covers (i.e. referees, security, coaches’ stipends, district travel). Glenn offered to meet with the Liaisons to clarify the Athletic Department’s obligations. Capital needs should be brought to the GPBC Board for consideration.
Hal then distributed statements to the Liaisons indicating the amount that will be deposited next week in the individual accounts. Bernie suggested that if a sport has money remaining from last year that is held by the Athletic Department, it should be turned over to the Liaison for that sport, or the Athletic Department should pay invoices equal to the amount held. Glenn indicated that he will inform Bernie tomorrow of the amounts that each sport has in these accounts with the Athletic Department.
Bernie also requested from Glenn, an inventory of the equipment and uniforms for each sport. A replacement schedule for these items is needed to assist the Coaches and Liaisons in the budgeting process.
Bernie asked
Glenn if the individual sports will be receiving a percentage of the gate
receipts. Glenn indicated that this was
not going to happen, but stressed that these receipts, and the revenues earned
from the Pepsi contract help pay for referees, etc,
Report of the Athletic Director: Glenn reported on some of the facilities upgrades that were completed over the summer months. The new track and the flooring in the gymnasium are complete. Because of the new wooden floor in the gym, there will be new rules pertaining to food and drink being taken into the facility. The PTSO is helping with signage explaining these rules. In addition, with financial help from the SAC committee and an individual donor, a new practice field is almost complete. The irrigation system on this field has been repaired, and grass plugs have been installed. This field will be used by Football, Lacrosse, Soccer and the school PE classes.
Glenn also reported that several new coaches have been hired. Greg Mullins has been hired as the new Baseball coach, and he will also act as an assistant to the AD. Jim Coleman is the new Softball coach; Mary Faulds is the new Girl’s Tennis coach; and Don Hosch is the new Boy’s Tennis coach.
The Board also learned that this year there will be a Freshman Football team. And Glenn stated that the creation of new levels of teams is being discussed for additional sports.
Membership: Mary Lundy reported that 115 families have joined the GPBC so far, and that many who participate in Spring sports are joining now to take advantage of the full year’s benefits. She added that there are just 36 reserved stadium seats left, of the total 286 that were available. The seats will be assigned this year, with members selecting their seats on the night of Open House, August 26th.
Bernie said that he had held an emergency meeting ten days ago, with the Board members that were available, when it became apparent that additional seats were needed. It was decided at that time to order 110 seats to add to the original 176 seats that were installed last year. The cost of these seats is $8,000, and the school is unable to contribute monies for this project. Bernie said that he would try to make arrangements to have the seats installed prior to the first home football game. If the contractor who handles this is unavailable, Jeff Koch said he was sure he could find volunteers to do this. The Board approved this expenditure, noting that it is an investment that will help sell memberships.
It was also noted that the GPBC has realized a large cost savings by giving members “spirit dollars” instead of apparel. Mary indicated that she will be meeting with the woman in charge of the school store to determine what items will be sold. This is also being coordinated with the Touchdown Club, which is selling a line of apparel this year. Some of the items from the school store may be available for purchase at home games, rather than just during school hours.
Bernie indicated that he will let Glenn know the number of parking spaces that will need to be reserved, for those who have joined at the MVP or Benefactor levels. Deborah Mobbs will continue to work at the Pass Gate for home football games. There are two receptions hosted by the GPBC Board during football season, one for members, and one for Pop Warner coaches. A chairperson is still needed to plan the reception for members, and Gregg Brooks agreed to plan the Pop Warner reception.
Liaisons: Elizabeth Timpane and Allison Dennis reported that they are planning a Liaison’s meeting in the next couple of weeks. Alice Kirkpatrick will serve as the Liaison for Volleyball. A Liaison is still needed for Cross Country.
Bernie suggested
that the form required by the
Concessions: Bernie has a meeting tomorrow with Kelli Anderson and the food distributor who will be supplying the concessions stands with all products except drinks. They will make an initial inventory list, stock the stadium concession stand and be ready for the first home football game. A volunteer will be needed from each team that utilizes the concession stands to handle these responsibilities, as Kelli is only responsible for football. Hal requested a meeting with the volunteers who will be in charge of concessions for each sport to work out the details of game day deposits. The distributor will be paid directly by Hal, which should simplify the process.
Bernie informed the Board that the Pepsi contract is ready for renewal. A volunteer is needed to coordinate the Pepsi ordered by the GPBC. The volunteer in charge of concessions at the different venues (stadium, gym, and baseball field) would call this coordinator to order Pepsi products. The coordinator will place the orders, and will also need to e-mail Glen’s assistant, Ellie to let her know when deliveries are expected. Hal volunteered to have his firm handle this coordination.
Communications: Dennis Crossan reported that he will be working with Arturo Sanchez from the Touchdown Club to develop and update the Touchdown Club website.
Other Business: Larry Lundy reported on the planned construction of a field house for Nease athletics. This would be a multi-sport facility, and would accommodate both genders. During the construction phase, the GPBC will hold the contract, and then donate the facility to the school. The target date for completion is August 2005. The School Board will vote on whether or not to approve these plans at a meeting tomorrow.
The estimated
cost of this field house is $1,000,000, and all monies must be raised prior to
beginning construction. The target date
for raising these monies is
Larry explained plans to raffle a car, probably a Mustang, to help raise funds for the field house. This car is being offered at a greatly reduced sales price by March Motors. The car will be displayed at different shopping centers and at home football games, where raffle tickets will be sold.
Marti Womack suggested that the cheerleaders and dance teams would like space allocated to them for practice. Larry said that since the architect has not finalized the plans this would probably be possible.
Ray Barbone commended Larry on the thoroughness of his plans and all he has accomplished so far.
Bernie distributed copies of a letter to the GPBC from Cheerleading Coach Fagen proposing that the GPBC provide funding for candy and treat bags to be distributed at two Varsity games for every sport. Total cost of this is estimated to be $1,500. Traditionally this has been done only for the football and basketball teams, and has been funded from the Cheerleading account. Much discussion followed, with most present feeling that decorating the locker rooms with spirit banners and balloons would be more appreciated. Marti said that she would formulate a proposal for this after speaking with Coach Fagen.
Bernie reported that work continues on the proposed web cast of Nease games. He said that announcers and spotters are need for each sport, and that he already has volunteers for several basketball and football games. He has been working with David Brown’s company on this project, and everything except airtime has been donated. The games would be broadcast live, and then rebroadcast on the following Saturday or Sunday. The long range goals for this project are to broadcast video as well as audio; to get sponsors for these broadcasts; and eventually to make this a fundraiser.
The next meeting of the GPBC Board will be
The meeting was adjourned at