The meeting was
called to order by President Greg Brooks at
Attendance: Kim Kernohan, Hal Ringeisen, Bernie Sanders, Dave Branham, Greg Brooks, Kathy Bennick, Carole McManus, Walter Arnold, Ted Barbato and Jalene Bermudez.
Approval of Minutes: The minutes from the December 12th meeting were approved as read.
Treasurer’s Report: Hal distributed a Balance Sheet and a Profit and Loss Statement dated December 2005. He then distributed the individual sports’ financial statements to the Liaisons. He explained that revenues for the first six months of the GPBC’s fiscal year were $335,716. He noted that new accounts have been added for Parking Revenues and for Facilities Rental. He said that the amount indicated in the Parking Revenues account does not reflect the entire amount collected, as some of the monies were retained by the Athletic Department. He suggested that Liaisons enter amounts spent on coaches’ gifts in the Awards and Trophies account. Hal encouraged team Liaisons to make sure that their Transaction Registers are up to date, and reflect these new accounts and their codes. He again stressed the need to clarify Suspense Revenue and Expense accounts.
Hal informed the Board that he filed last year’s tax return in November, and that he has completed all 1099 forms for coaches.
There was discussion of a recent fundraiser, consisting of a poster of the football team surrounded by advertisements from local businesses. In this case, much of the money raised went to the promoter and not the athletic team. It was stressed to all Liaisons that any fundraising activities must be approved by the Athletic Director or the GBPC.
There was also discussion of membership funds designated to the Dance team. These will be handled by a Liaison the way that all other sports’ funds are handled. This way there is accountability to the donors.
Report of the Athletic
Director: Ted Barbato thanked all
present for their help and support during his first few months in this
position. He also reported on upcoming
events for Winter sports. Ted said that
he is attempting to get all athletic schedules posted online, and when this is
accomplished, there will be links to this site from the
He announced that Rob Strider has been hired as the Boy’s Tennis coach, and Ken Taylor is the new Track and Field coach.
Ted also informed the Board that Carey Transportation has not completed the necessary paperwork required by the County, so cannot be used for transportation by Nease athletic teams.
Membership: Bernie reported that there are 350 member families, and there is $4,200 still owed to individual teams. These funds will be transferred in the next two weeks.
Old Business: There was a discussion of how to account for uniforms and equipment, one of the largest expense items in the GPBC budget. Ted is trying to establish an inventory control system to accomplish this. It was suggested that coaches’ compensation be tied to the successful implementation of such a system. This will be discussed in more depth at a future meeting.
The possibility
of changing the format of the GPBC annual fundraiser was discussed, since the
Board is having difficulty finding a date and location to hold the
Auction. This is also a very expensive
and labor intensive event, and there is concern that local vendors and
businesses are being saturated with requests for donations. It was decided that the Board would research
the feasibility of holding a golf tournament in conjunction with a much smaller
silent auction. Bernie will contact
Marsh Creek Country Club, Jalene will contact the Plantation Country Club, and
Bernie and Greg will contact
New Business: The Board passed a motion to sponsor a foursome in the Baseball Golf Tournament for $500.
The Board passed a motion to pay a $233 bill owed by Tennis, with the understanding that this will be reimbursed when the sport starts up this spring.
The Board passed a motion to pay $660 for singlets for the Wrestling team, since the ones that were purchased last year have disappeared. Bernie will try to negotiate to have the amount of this invoice reduced.
New tickets to be used for admission to athletic events have been donated by McDonalds. These will be used when the old tickets have all been used.
The meeting was adjourned at