Nease High School Golden Panther Booster Club

July 14, 2004

The meeting was called to order by President Bernie Sanders at the Ponte Vedra Library.

Attendance: Hal Ringeisen, Mary Lundy, Kim Kernohan, Jeff Koch, Sara Schneider, Fletcher Groves, Devany Groves, Denis Crossan, Rick Chapman, Ray Barbone, and Bernie Sanders.

Approval of Minutes:

Treasurer’s Report: A draft of the 2003/2004 fiscal year’s financial statements was distributed, as well as a draft of a proposal to fund the Fall Sports. The majority of the meeting was a discussion of these documents and how the GPBC plans to proceed with funding athletics at Nease High School. A consensus was reached by the Board to proceed with the following system:

1. The coach of each individual sport will submit a budget for operating expenses to be approved by the Athletic Director.

2. The GPBC will use each sport’s approved budget as a guideline for contributions to the individual sports.

3. The amount contributed by the GPBC will be based on membership dollars received and designated to the individual sports.

4. Football membership donations will be transferred to the Touchdown Club for team funding. The Touchdown Club will be responsible for distribution of these funds.

5. All other fall sports teams (Golf, Cross Country, Swimming, and Tennis) will receive funding from membership dollars raised. Each team will be responsible for spending from individual checking accounts created.

6. A monthly report of activity will be submitted by each team Liaison/ Treasurer to Hal Ringeisen, the GPBC treasure and C.P.A. for monitoring.

7. All other contributions to individual sports will be made by direct invoice payments. Invoices are to be submitted to the Team Liaison for approval, and forwarded to the Treasurer for payment. Each team will have separate checking accounts for each sport. The GPBC General account Treasurer (Hal Ringeisen) will set up separate accounts for each sport and track revenues and expenses from bank statements and account activity forms to be turned in monthly by each team Liaison/ Treasurer. .

8. The income from Concessions, the Annual Auction and general membership donations will be used to fund capital improvements that support all sports teams (i.e. field enhancements, facilities maintenance, dressing rooms, etc.) The items funded will be selected by the GPBC Board and approved by vote.

9. Concessions: A search for food vendor distributor is underway to provide a single source of inventory for supply and payment.

10. Concessions: A single source to contact Pepsi for orders and delivery is needed. Anyone interested please contact, Bernie Sanders. Person will be the responsible contact Pepsi orders and payments through the treasurer.

11. Concessions: A single person is needed to be responsible for coordination of deposits from concessions operations.

Report of the Athletic Director: There was no formal report. The Athletic Director was not present.

Membership: Mary Lundy reported that the membership brochures are finished and ready to be mailed. She has requested mailing labels from the Athletic Director, and has a committee ready to fold and label the brochures. This year plastic membership cards, similar to a credit card will be issued. The “spirit dollars”, coupons to the school store, are also ready to be mailed to those who join at the various levels. Mary reported that the costs to the GPBC should be reduced because black printing was utilized and apparel will not be mailed to the members.

Liaisons: There was no formal report. Bernie and Fletcher Groves will develop a Liaisons Handbook to assist the Team Liaisons with the implementation of the new funding system.

Concessions: There was no formal report.

Other Business: No other business was discussed.

The next meeting of the GPBC Board will be August 18, 2004 at the Ponte Vedra Library at 6:30 p.m.

The meeting was adjourned at 8:45 p.m.