The meeting was
called to order by President Bernie Sanders at
Attendance: Hal Ringeisen, Kim Kernohan, Mary Pastori, Mary Lundy, Vito Lombardo, Bernie Sanders, Elizabeth Timpane, Nelson Johnson, Ray Barbone, Allison Dennis, David Branham, Steve Rankin, Greg Brooks, Julie Francis, Sara Schneider, Kathy Bennick, Peg Robertson, Glenn Aspinwall, and Marti Womack.
Approval of Minutes: The
minutes from the
Treasurer’s Report: Hal reminded the Liaisons that he needs their transaction registers turned in to him each month, even if there has been no activity in the account. There are several sports that have not turned in their transaction registers for the past month, and in some cases, for the past two months. Hal then distributed copies of a Balance Sheet, as of February 2005, and a Profit and Loss Statement for the month of February. He stressed again that in order for the accounting statements to be accurate, the amounts in suspense revenues and suspense expenses need to be classified correctly by the individual sports. These need immediate attention by the Liaisons who have suspense items reflected in their Reconciliation Reports.
Report of the Athletic
Director: Glenn congratulated the
Girl’s Soccer team on their State Championship, and added that Natalie
Gillespie will be attending
He distributed
Fund Summaries for those sports with balances in their accounts. The funds in these accounts need to be spent,
to bring the accounts to a zero balance.
The method for doing this was discussed at the last Board meeting. Bernie noted that he had received an invoice
for long sleeved T-shirts from Team Sports.
Glenn then distributed a memo from Terry Bleak, requesting information concerning business partners affiliated with the GPBC. This information is needed to maintain eligibility for several volunteerism awards, and is also needed by the District for various reasons.
Glenn then provided the Board with a list of items which the school will be donating to the GPBC to be sold at the Auction. These include footballs autographed by Coach Bowden, Coach Bates, and Coach Meyer; 80 reserved seats for graduation; 10 parking spots; and administrative parking spots for 1 week.
Membership: Mary reported that there are currently 353 GPBC member families and that over $100,000 has been raised through membership. Some second payments have been made by those members who chose to pay in installments, and additional families have joined, contributing monies to Girl’s and Boy’s Tennis and Baseball. Bernie indicated that he also has additional funds that have been donated to Girl’s and Boy’s Lacrosse.
Concessions: There was no formal report.
Old Business: Ray Barbone distributed a draft of the Expenditure and Purchase Policies as amended at the last meeting of the GPBC Board meeting. A discussion followed concerning what constitutes a Division with a separate Board. It was decided that the by-laws of the GPBC define a Board, and any Division that has a Board resembling the Board of the GPBC meets this specification. The draft was approved and the final copy was signed. This can be found in the Secretary’s files.
Nelson distributed copies of a draft of proposed changes to the By-laws, Article 8.2. The proposed changes prohibit the withdrawal of funds from a Division account without the approval of the Division Board, Division President or Liaison. However, the GPBC retains the right to seize control of the account if the Division is in violation of the By-laws. The suggestion was made to change “GPBC” in the second sentence to “GPBC Board”. The changes were approved by the Board, and Ray will include them in the final draft of the By-laws.
Bernie presented the plans for the Auction, which will be April 30th at Sawgrass Country Club. The theme will be “Spirit”, and the decorations will either be items that can be used in the future by all sports to decorate for banquets, fundraisers, etc., or items that can be sold after the Auction, such as car flags, magnetic panthers, etc. The money raised from the Auction will be used to enhance uniform and equipment maintenance and storage. The GPBC will need input from the Athletic Director and all sports concerning their needs in this area. Greg is compiling a list of the items donated for last year’s auction to help with solicitation this year. All head coaches who attend will be entered in a drawing for a $1000 prize to be given to the winning coach’s sport. There will also be a 50/50 raffle with the prize to be split between the individual who purchases the ticket and the coach whose name is entered on the ticket. In addition, any team that donates an item to be auctioned that is valued at $1000 or more will receive the proceeds from the sale of that item. A discussion followed, and the Board decided that 10% of the proceeds from these high value items should remain in the general fund of the GPBC. The committee will meet on Sunday to discuss some of the ideas presented tonight, including the price of the tickets, the number of items in the “live auction”, and how the coaches’ tickets will be handled. Glenn will let the coaches know about what has been planned thus far.
New business: Bernie asked for the Board’s approval to pay to update the Track and Field and Cross Country record boards. This board recognizes the student athletes at Nease who compete in these sports. The Board approved this expenditure.
Nelson presented a proposal for a fund raising opportunity being offered to the GPBC by a local car dealer. Details of the proposal can be found in the secretary’s files, but in summary, $100 would be donated to the GPBC or to a specific sport when a car is purchased from this salesperson following the guidelines.
Dave Branham
asked the Board if there is a way that Swimming can recover some of the costs
of using the facilities at the YMCA for practices and meets. Bernie will find out if the District can help
with these expenses, and Dave said that he would ask Coach Brink to find out
what the other
The next meeting of the GPBC Board will be
The meeting was adjourned at